It explains how we comply with the EU’s GDPR (General Data Protection Regulation) legislation and the DPA (Data Protection Act).
This policy will explain areas of this website that may affect your privacy and personal details, how we process, collect, manage and store those details and how your rights under the GDPR and DPA are adhered to.
THE DPA & GDPR MAY 2018
This website complies with the DPA (Data Protection Act 1998) and the GDPR (General Data Protection Regulation), effective from May 2018.
This website www.hayleybaxterphotography.com collects private user data using the following form: Contact Form http://hayleybaxterphotography.com/contact-me/ which generates emails sent to: email@example.com
The data from these forms is emailed to the address listed above and also stored on the website server, in most cases dating back to when each form was created.
By completing this contact form you agree to Hayley Baxter Photography contacting you about wedding photography services provided by Hayley Baxter Photography.
You will not be added to any mailing lists and will only be contacted by Hayley Baxter Photography in relation to your enquiry.
Your personal details will not be used for any marketing purposes, nor will they be passed onto any third parties.
They will only be stored in the email generated by this contact form which will be filed in the email account for Hayley Baxter Photography which is hosted by Just Host and which can only be accessed by Hayley Baxter Photography.
To visit a Hayley Baxter Photography client gallery you will be required to enter personal data (namely your email address) and a password. Your personal data (email address) will be stored within Zenfolio’s system, on their servers and will be used to email you only with information relevant to the client gallery you have accessed e.g. to inform you of a discount offer on gallery purchases.
Only Hayley Baxter Photography will have access to your personal data (email address) stored on Zenfolio’s system on behalf of Hayley Baxter Photography. It will only be used as detailed above, will not be used for any other marketing purposes and will not be passed onto any third parties. Zenfolio’s technical support team will have the means to access to your personal data (email address) but will never access or share this data other than by request from Hayley Baxter Photography.
By logging into a Hayley Baxter Photography client gallery you are agreeing to opt in to receive relevant, gallery-specific emails as described above. Emails are automated so if you do not wish to receive such emails it is advised that you do not log into any Hayley Baxter Photography client galleries.
If you wish to request for your personal data (email address) to be deleted from Zenfolio’s servers, please email firstname.lastname@example.org
CLIENT DATA HELD ON FILE
We take care over the processes around looking after personal data stored on our physical systems. Hayley Baxter Photography holds the following personal data of clients:
3. Phone numbers
If you decide to book the photography services of Hayley Baxter Photography, these details are held within soft copy. Soft copy contracts are safely stored within my password protected iMac, and backed up to two encrypted external hard drives.
CLIENTS AND WEDDING GUESTS CAPTURED IN PHOTOS
In terms of explicit GDPR compliance, Wedding clients and guests are photographed within the parameters of GDPR legislation on the basis of ‘legitimate interests’. The taking of photographs of wedding guests when viewed as a form of processing personal data is necessary for the legitimate interests of Hayley Baxter Photography as a photography business unless there is a good reason to protect a given individual’s personal data which overrides those legitimate interests.
WITHDRAWL OF CONSENT
Anyone photographed by Hayley Baxter Photography, whether a client or wedding guest, and whether past or current may withdraw consent for a photograph in which they appear to be displayed. The process for this is to email Hayley Baxter Photography specifying the photo in question. Persuant to the request, Hayley Baxter Photography will then remove the photo from online and printed display wheresoever it appears within 30 days of request.
SOCIAL MEDIA POLICY & USAGE
We adopt a safe and responsible Social Media Policy. While we may have official profiles on social media platforms, users are advised to verify the authenticity of such profiles before engaging with, or sharing information with such profiles. We will never ask for personal details on social media platforms. Users are advised to conduct themselves appropriately when engaging with us on social media.
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